Introduction
PetroSA’s Group Supply Chain Management Department together with its implementation partner, Intenda, has commenced with the implementation of an electronic procurement (eProcurement) solution within PetroSA.
The project will take approximately 8 months to complete, with a planned go live date of mid 2009.
What is eProcurement?
eProcurement is simply the business-to-business purchase and sale of supplies and services using the Internet.
eProcurement is to Procurement what eMail is to Mail. eProcurement and eMail share the following benefits:
Automation and simplification
Reduced cycle times leading to increased productivity
Improved tracking and transparency
What Does This Mean to Suppliers?
eProcurement provides suppliers of all sizes access to opportunities at PetroSA and the ability to receive standardized electronic orders, manage complex bidding opportunities, and migrate customer service functions online, thereby reducing the overall cost of sales. eProcurement reduces much of the manual work associated with offline processes and paper-based orders, freeing sales representatives to spend more time building valuable relationships with their customers.
Can I still have contact with PetroSA Procurement Department?
Yes, it is essential that your relationship with us remains intact, and with the improved processes from eProcurement, you should have more time to work directly with PetroSA buyers, to review product information and demonstrate new services.
What technical infrastructure do suppliers need in order to participate in eProcurement?
To participate in eProcurement, suppliers will need to have access to the Internet.
Will suppliers be charged for participating?
There is no initial set-up or ongoing subscription fee charged to suppliers.
What Next for Suppliers?
Suppliers will be notified via this website about the following:
Registration/updating of registration details via the website in order to use the eProcurement system.
Attend Supplier awareness sessions
Attend Supplier training sessions
Download of applicable software
New Suppliers, that are not yet REGISTERED on PetroSA’s Supplier Database, can now facilitate their own registration. Click on the Registration Menu link and find out how. Registered Suppliers can SIGN IN by clicking on the e-Procurement logon Menu link.
If you have any questions, queries or wish to request permission to use any part of this web site, including, linking, framing, or searching, please contact our appointed representative:
Intenda
Street Address: 265 Von Willich Avenue, Unit 15 Centuria Park, Centurion, 0157
Postal Address: PO Box 11669, Centurion, 0046
Tel: (012) 663 8815
Fax: (012) 663 1925
Electronic Response System (eRS)
eRS is an software application for use by the supplier community, which facilitates offline mode electronic tender response capturing. On completion of the electronic tender response, the supplier can submit his full response (including electronic file attachments) either via the internet or via email (when the system is experiencing technical difficulties). One of our unique features is that the solution does not assume 'e-connectivity' from a supplier.
Benefit to using eRS
More structured tenders / contract amendments making it more understandable
Quicker turnaround time in responding to tenders / contract amendments
Historic, electronic data of previous tenders and / or contract amendments
Less time and manpower required to respond to tenders / contract amendments
Useful filtering mechanisms to remove items not being tendered on
All documentation attached in a single location, minimizing risk of document misplacement
Supplier is allowed to respond, or re-submit responses as often as is necessary until the closing date and time of the tender / contract amendment
Various mechanisms to submit responses, lowering risk of loss of information
Warning signals if vital information has not been entered, making sure that critical information required by the buying organisation is not overlooked.
